Program Coordinator

Arlington, VA

The Infectious Diseases Society of America (IDSA) is a great place to work!  IDSA has a highly competitive total compensation package, offers flexible work arrangements and our organizational culture is highly rated by staff.  This is currently a remote role and will offer telework options when we return to the office. Our new office is located two blocks from the metro and has a free gym onsite for all employees.

We are an innovative and dynamic professional association committed to the principles of inclusion, diversity, access and equity. We’ve experienced tremendous growth over the past several years and are excited to post this position.

Our team embodies the following core values

Member-Centric, Excellence, Respect, Innovation, Teamwork and Trust.

We are an equal opportunity employer and encourage professionals of diverse backgrounds to apply. We offer a competitive salary and benefits plan. 

FLSA Status - Non-exempt

Position Overview

To provide administrative and programmatic support to the Guidelines Team of the Clinical Affairs & Practice Guidelines Department, clinical practice guideline and guidance expert panels, and the Standards & Clinical Practice Guidelines Committee.

Essential Responsibilities

  • Support the activities of the SPGC, as needed, including preparation of background information and reports; scheduling and coordinating conference calls and meetings; drafting minutes; and coordinating the annual committee member application and onboarding process 
  • Provide guideline development support, including issuing guideline panel invitations, coordinating and scheduling conference calls and meetings; generating meeting agenda and minutes; collating and processing Conflict of Interest disclosure forms; maintaining guideline tracker; organizing and maintain guideline files; collating guideline materials; and organizing EndNote libraries
  • Assist in coordinating SPGC and IDSA Board review and endorsement of guidelines
  • Schedule and coordinate IDWeek annual meeting workshops and guideline meetings. This responsibility includes helping to coordinate travel and lodging needs, preparing and distributing meeting agenda and materials, and general logistics as needed
  • Maintain the Practice Guidelines section of the website
  • Coordinate publication submission, ensuring appropriate requirements and procedures are met (e.g., review of galleys, errata, pocket cards)
  • Process expense reports and travel arrangements
  • Respond to or route inquiries and feedback from volunteers, membership, other associations and the general public in a timely manner
  • Assist with other department projects, including development of clinical tools and resources and copyediting of guideline materials

Minimum Qualifications and Experience

  • Bachelor’s degree 
  • Prior experience in relevant position within a medical society desired
  • Excellent oral and written communication skills
  • Proficient in the use of all Microsoft Office Suite Programs

Required Skills

  • Strong interpersonal skills
  • Excellent organizational skills with attention to detail
  • Ability to execute a variety of tasks, with multiple and sometimes competing deadlines
  • Openness to learning new skills and taking on new responsibilities

The Infectious Diseases Society of America (IDSA) is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, sexual orientation, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status. We also welcome those of all abilities and make reasonable accommodations to support successful outcomes for our team members 

All offers of employment with IDSA are contingent upon a successful background and reference checks.